The process for employers to record staff expenses like hotels, trains and flights is simple - ask for a receipt.
However when it comes to mileage expenses it’s a different story.
Business processes are varied, time-consuming, often involving three or four layers of staff and invariably they’re inaccurate and not HMRC compliant.
This is costing companies thousands of pounds each year in expenses overpayment, VAT unclaimed and staff time.
EnviroM8 has been developed to address these issues.
EnviroM8 enables the company driver to record their journey using their smartphone with no need for a black box or tracker.
This accurate data is uploaded to the EnviroM8 cloud where managers can validate and process mileage expense claims and view reports of actual distance travelled, VAT reclaim due and accurate emissions for carbon reduction commitment targets.
EnviroM8 is not just an app, it’s a management information system – a step change in mileage expenses control.
EnviroM8 references DVLA data to provide accurate fuel type, engine size and emissions data for each registered vehicle.
EnviroM8 removes 'Home to Base' mileage where necessary to ensure HMRC compliance.
EnviroM8 enables the employer to claim back the correct amount of VAT on mileage expenses payments.
EnviroM8 calculates any tax due to the employee as a result of the employer paying a lower expense rate than the approved HMRC rate.
EnviroM8 enables the driver to include passengers on a journey record to ensure correct expenses repayment and encourage car-sharing.
All this, on their smartphone, at the click of a button.
So don’t guesstimate – EnviroM8