Coaching Management:VidyaHQ

VidyaHQ is the coaching fee management app and complete coaching management app for coaching institutes, tuition centres, academies and home tutors. Collect fees, send fee reminders, mark attendance, track the syllabus, run exams and online tests, plan holidays and keep parents informed — all from one simple Android app.

Whether you run one tuition class or a multi-branch institute, VidyaHQ replaces registers, Excel sheets and scattered WhatsApp groups with one organised tuition management system built for Indian coaching owners.

── FEE MANAGEMENT & FEE COLLECTION ──
• Fee plans: monthly, quarterly, half-yearly, yearly or academic year (April–March), plus one-time charges
• Collect fees in advance or at the end of each cycle
• Fee receipts and invoices (A4 PDF or image) with your logo and signature
• See who collected each fee — owner, manager or teacher
• Pending and overdue fees at a glance
• WhatsApp fee reminders to parents with your UPI ID
• Day-wise fee collection calendar and fee reports
• Add past months' fees for older students

── ATTENDANCE APP ──
• Mark daily attendance in seconds: Present, Absent, Late, Leave
• Mark absent for a range of dates
• Daily, batch, student and institute-wide attendance reports as PDF or CSV
• Students see their attendance instantly in their app

── ACADEMIC CALENDAR ──
• Plan holidays, exams, events and parent-teacher meetings
• Holidays mark attendance automatically for students and staff
• Send a holiday notice in one tap
• Exams and test series appear on the calendar automatically
• Reminder the evening before for students and teachers

── STUDENT MANAGEMENT ──
• Students with photo, roll number, class, batch and guardian details
• Students join by scanning your institute's QR code
• Student ID cards in vertical or horizontal design
• Student detail reports as PDF

── ONLINE TEST SERIES ──
• Online MCQ tests with marks, negative marking and a timer
• Question paper and answer key as PDF
• Screenshots blocked; leaving the app warns, then auto-submits
• Auto-checked results, toppers and test-by-test growth report

── SYLLABUS TRACKER ──
• Track what each batch has covered: subject, chapter and topic
• Mark every student Not started, In progress or Done in one tap
• Track by topics or only by chapters
• Add a note for any student on any topic
• Students see their own syllabus progress in their app

── EXAMS & REPORT CARDS ──
• Subject-wise marks, auto results, pass/fail and ranks
• Report cards in 4 designs plus a Progress Report Card across exams
• Add the exam topic so students know what to prepare

── STUDY MATERIAL & NOTICE BOARD ──
• Share notes, PDFs, photos and links batch-wise in folders
• Notices to all students, a class or a batch, with read receipts
• Instant push notifications and birthday wishes

── STAFF & TEACHERS ──
• Staff attendance and salary tracking with payouts
• Holidays count as paid days; restore deleted staff with full history
• Teacher login with permissions and batch-wise access

── REPORTS & BRANDING ──
• Roster, pending fees, collections and attendance reports
• Your logo, signature and an optional watermark on every PDF

── TEAM & SECURITY ──
• Add co-owners, managers and teachers
• Removed members are signed out automatically

── STUDENT & PARENT APP ──
• Secure student login with a PIN
• Fees, receipts, attendance, calendar, notices, results, tests, syllabus progress and study material
• Switch between multiple children in one app

VidyaHQ is the all-in-one coaching institute software, fee collection app and tuition app that helps you collect fees faster, save time and keep parents happy — so you can focus on teaching.

Download VidyaHQ, the coaching fee management and attendance app for coaching classes, tuition centres and academies.

Recent changes:
New: Syllabus Tracker
• Track what each batch has covered — subject, chapter and topic
• Mark every student Not started, In progress or Done in one tap
• Track by topics or only by chapters
• Add a note for any student; students see it in their app
• Students see their own progress in "My Syllabus"

Also new
• Dashboard has a new Academics section
• Fresh look for Study Material, Birthdays and Academic Calendar
• Easier search and batch picker in Study Material