Equipment Tracker: HVAC CMMS

Photograph an HVAC nameplate and AI reads it for you — model number, serial number, voltage and electrical specs land in the equipment record in seconds, no typing on a ladder.

Equipment Tracker is HVAC maintenance software and a CMMS in your pocket: asset tracking, equipment maintenance history, preventive maintenance schedules, work orders, and parts inventory. Organize commercial HVAC, appliances, electrical panels, plumbing, or industrial machinery by building and location.

KEY FEATURES

• AI Nameplate Scanning — Point, shoot, and AI reads the specs. Any nameplate or data plate. Requires an internet connection.
• Work Orders & CMMS — Repair status, priorities, logged hours, and parts used.
• Preventive Maintenance — Recurring PM intervals, each reminder set on its own, auto-logged.
• Team Workspaces & Roles — Share live building data across your whole crew, with role-based permissions.
• Vendor QR Check-In — QR door signs for vendor check-in, with visit history.
• Refrigerant Leak Rate — Automatic leak rate calculator and compliance reports (US EPA §608).
• Equipment & Asset Tracking — By building, floor, room, or roof. Unlimited profiles with photo galleries.
• Replacement Parts — OEM part numbers, filter sizes, belt sizes, and supplier info on each profile.
• Site Inventory — Filters, belts, refrigerant, and consumables per building. Know what is in stock and what to order.
• Professional Reports — Electrical load schedules, equipment summaries, and PM checklists in a tap.
• Peer-to-Peer Sharing — Push equipment data and inventory straight to another tech's device.
• Cloud Backup & Restore — Secured, synced, and restored on any device.
• Works Offline — Equipment, parts, buildings, and maintenance records live on the device and stay available with no signal. Cloud sync and AI scanning resume when you reconnect.

PREVENTIVE MAINTENANCE & WORK ORDERS

Schedule preventive maintenance per unit or per building — filter changes, belt changes, coil cleanings, quarterly PM — and get reminded before it is due. Filter and belt sizes sit on the equipment profile, and site inventory shows what is on the shelf before you load the truck.

Turn a callback into a work order in a tap: set priority, log hours and parts used, close it out in front of the unit — the part of a CMMS a field service or facilities crew actually uses. Large touch targets for gloved hands, a dark interface for mechanical rooms, no bloat.

WORK AS A TEAM

Invite your crew into one shared workspace. Equipment, parts, buildings, maintenance history, and photos stay in sync as the work happens.

Four roles control who can change what:
• Owner — full control, billing, and seat management
• Manager — can edit everything and manage members
• Tech — can log work, add equipment, and update records
• Viewer — can see everything, but cannot make changes

WHO IT IS FOR

• HVAC, plumbing, and electrical technicians
• Facility managers and building engineers
• Property management companies
• Home inspectors
• Homeowners tracking their own appliances

FREE TO USE

Core equipment tracking, buildings, parts, inventory, and maintenance logging are free — no account required, no time limit.

SUBSCRIPTION OPTIONS

Equipment Tracker Pro — available as a monthly or yearly subscription.
Unlocks unlimited AI nameplate scanning, cloud backup and multi-device sync, peer-to-peer sharing, and the full report library.

Equipment Tracker Team — a monthly subscription for 5 seats.
Everything in Pro for your whole crew, in one shared live workspace. Additional 5-seat blocks can be added, up to 50 seats.

Pricing is shown in Google Play and in the app.

Subscriptions are billed to your Google Play account and renew automatically unless cancelled at least 24 hours before the end of the current period. You can manage or cancel your subscription any time in Google Play.

Terms of Service: https://equipment-tracker.com/terms
Privacy Policy: https://equipment-tracker.com/privacy

Recent changes:
Team Plans: invite your crew into one shared workspace, with Owner, Manager, Tech and Viewer roles.

Reminders are now set one at a time. Choose the days of warning and the hour for each one, or switch a single reminder off.

Also fixed:
- Saving a part profile no longer wiped the links on it
- Two identical spares on different shelves stay two profiles
- Spare-part QR labels open the right record
- Reports, invoices and exports print in your language