Expense report - Hivespent

Simplify your expense reports. Save days every month.
With our smart scanning and one-click approval, expense reports are handled in seconds — no more unnecessary follow-ups.
Built for small and medium-sized businesses (SMBs). 🚀
Why Hivespent?
• 11 seconds to create an expense report
• One-click manager approval
• CSV accounting export
• Free trial
No more follow-ups. No more lost receipts.
More time for what really matters. ⏱️

Before / After: how Hivespent changes your day-to-day
What used to take hours now takes just a few seconds.
Follow-ups, missing receipts, errors… all that is a thing of the past.
❌ Before
• Endless follow-ups to collect receipts
• Time-consuming manual entry in Excel
• Errors, duplicates, and missing information
• Too many tools to manage (Excel, emails, file sharing…)
• Complicated entry for employees on the go
• Lost time that costs your business money
✅ With Hivespent
• Zero follow-ups: receipts are submitted and approved in one click
• Expense reports are created, approved, and ready for export in seconds
• Smart scanning automatically extracts the right data and prevents missing or inconsistent information
• A single, clear platform to manage everything from approval to accounting export
• The mobile app lets you scan, submit, and approve expenses in seconds — even while traveling
• Days saved every month, reinvested in what really matters

⚙️ Features
From smart scanning to one-click approval, every detail of Hivespent is designed to streamline expense management — from receipt to accounting export.
• Smart scanning
Automatically identifies key information (VAT, dates, amounts, etc.) to eliminate manual entry.
• One-click approval
A smooth approval workflow with no back-and-forth — approve or reject in a single click.
• Accounting export
Export your expense reports in CSV format to share with your accountant or accounting tools.
• Web and mobile apps
Hivespent goes wherever you do — iPhone, Android, tablet, or web browser.
• Team and role management
Collaborate efficiently with clearly defined roles: employee, manager, and administrator.
• Responsive, human support
Real people, fast support, and features built based on your feedback.

🔁 How it works
Each role has a clear, focused interface designed to save time.
Employee, manager, or administrator — everyone benefits.
👤 Employee
1. Take a photo, import a receipt, or manually enter the details.
2. Review the pre-filled fields, adjust if needed, then create the expense report.
3. Once submitted, the expense report is sent to the manager for approval or rejection.
👥 Manager
1. Review each submitted expense report from your team.
2. Approve or reject expenses based on your company’s rules.
3. Generate a CSV export ready to be sent to accounting or your accounting software.
🛠️ Administrator
1. Explore the app freely, choose your plan, and enter your organization’s name.
2. Invite team members via the dedicated form — they’ll receive an email to join your company.
3. Assign roles to each user and link managers to their team members.

🚧 Features in development
• Mileage expense management with automatic calculation based on your settings (distance, rates) — coming soon.

Need help?
Visit our FAQ here: https://www.hivespent.com/
Or contact us by email at contact@hivespent.com
You can also read our Terms and Conditions here:
https://www.hivespent.com/cgu

Recent changes:
Expense reports - Hivespent
Automated expense reports: expense reports and business expenses in less than 30 seconds via OCR
Hivespent simplifies expense reports: instant capture of receipts, automatic entry, and processing tracking. Designed for employees, freelancers, and teams, Hivespent makes it easy to manage expense reports and business expenses in seconds.