Field Service - Site Tracker

Field Service - Site Tracker is a job tracker, mileage logbook, invoicing and expense tracker for sole traders, contractors, tradespeople and mobile service businesses.

Manage customer jobs, track business travel and time on site, create invoices, record income and organise receipts in one practical app. Guided voice prompts help reduce typing while keeping your job and travel records together.

JOB MANAGEMENT & CUSTOMER DETAILS

Organise field service work from the next appointment through to the completed invoice.

• Create jobs with customer names, contact details and job site addresses
• Add appointment dates, times, notes and photos
• View current and completed jobs
• Call customers or navigate directly to job sites
• Review travel time, time on site and linked trips
• See invoice status and invoice totals on completed jobs

VOICE-ACTIVATED JOB TRACKING

Add jobs using guided voice prompts. Speak customer and job details as the app guides you through the process.

For business trips, choose an existing job or create a new job by voice. Have current jobs read aloud and select one by its number or customer name.

GPS MILEAGE & TRIP TRACKER

Track business and personal journeys using GPS. Keep a clear record of travel between customers and job sites.

• Automatic driving detection
• Business or personal trip classification
• Distance tracking in kilometres or miles
• Driving, arrival and departure times
• Time spent on site
• Business trips linked to jobs

BUSINESS VEHICLE LOGBOOK

Maintain a vehicle logbook with business and personal trips, opening and closing odometer readings, total distance travelled and business-use percentages.

Review custom date ranges, add historical trips manually and export your travel logbook records.

INVOICING FOR SOLE TRADERS & CONTRACTORS

Create professional PDF invoices from completed jobs using recorded labour and travel time.

• Add labour, parts, travel and custom income categories
• Adjust quantities, rates and manual line totals
• Include business details and your logo
• Use tax-inclusive or tax-exclusive pricing
• Generate and share PDF invoices
• Track sent, paid and unpaid invoices
• Resend saved invoices
• Change an accidentally paid invoice back to unpaid

INCOME TRACKING & SAVED PAYERS

Record other income without creating a job or invoice. Select a saved payer or add a new one, choose an income category, and enter the date received, amount, tax rate and notes.

View paid invoice totals and other income received, with unpaid invoices listed separately. Filter income records by date and export them as CSV files.

EXPENSE TRACKER & RECEIPT STORAGE

Keep fuel costs, vehicle expenses and other business expenses with your work records.

• Photograph and save receipts
• Record dates, costs, descriptions and tax settings
• Add fuel quantity and odometer readings for fuel receipts
• Create your own expense categories
• Review recent receipts and expense totals
• Export expense records by date range

CUSTOM INCOME & EXPENSE CATEGORIES

Add categories as you work. Use Manage Categories to rename custom categories, delete unused ones, or move existing records to another category before removing one.

Income and expense category lists stay separate.

BUSINESS REPORTS & CSV EXPORTS

Export income, expenses and mileage logbook records. Generate Profit & Loss reports with income and expense category breakdowns, plus GST/BAS summaries.

Keep organised records ready to review, share with your accountant or use alongside your accounting software.

CLOUD BACKUP & RESTORE

Back up your business records to the cloud when signed in and restore them when changing devices.

BUILT FOR MOBILE SERVICE BUSINESSES

For tradespeople, technicians, contractors and sole traders travelling between customers, Field Service - Site Tracker keeps jobs, mileage, work time, invoices, income, expenses and receipts together—from the first trip to the finished job.