MeetingCostCalculator

Meeting Cost Calculator helps you estimate the time value of meetings in seconds. Enter the number of participants, average hourly value, and meeting duration to see a clear estimated total—so you can plan agendas and attendance with more awareness.
This app is a lightweight productivity calculator, not a payroll or accounting system. It focuses on one useful question: “Roughly how much time value does this meeting represent?”
WHY USE IT
Transparent formula: participants × hourly value × duration in hours
Quick duration chips: 15, 30, 45, 60, 90, and 120 minutes
Manual hours and minutes for any custom length
Save reusable Scenarios for recurring meeting formats
Keep a local History of completed calculations
No account required; data stays on your device
Clean interface designed for fast phone and tablet use
HOW IT WORKS
1. Set the number of participants (tap steppers or type a value from 1–999)
2. Enter the average hourly value per participant
3. Choose a quick duration or type hours and minutes
4. Review the estimated total instantly
5. Optionally save the setup as a Scenario, or revisit it later in History
WHO IT’S FOR
Team leads who want fewer low-value meetings
Product, project, and operations professionals who schedule often
Anyone who needs a simple way to communicate meeting time cost
Individuals who want clearer trade-offs before blocking the calendar
XAMPLE USE CASES
Daily standups: quickly estimate the recurring cost of a short sync
Design or code reviews: compare shorter vs longer review sessions
Client calls: check how duration changes estimated time value
Retrospectives: look back at recent estimates in History
PRIVACY & LIMITATIONS
Calculations, scenarios, and history are stored locally on your device. You can open the online privacy policy from Settings. Results are estimates of time value only—they are not official financial, payroll, salary, or tax calculations. Use them as a planning reference alongside your team’s real policies and judgment.
TIPS
If you are unsure what hourly value to enter, use a consistent internal estimate (for example, a role average or team guideline). Consistency matters more than perfection: comparing meetings with the same baseline makes differences meaningful. Save frequent meeting formats as Scenarios so you can check cost before you invite a large group or extend the agenda.
Download Meeting Cost Calculator and make the next meeting’s time value visible before it starts.