MeetPlanner: Time Zones

MeetPlanner is a time zone meeting planner for teams that are spread across the map. Add the people you need and the city each one works from, and the app scores all 24 hours of the day against everyone's working hours at once. Instead of counting time zones on your fingers, you get one slot, a timeline that shows why it won, and a summary you can send to everyone.

It opens with New York, London and Tokyo already in the room, so the whole idea is on screen before you have added anybody.

HOW IT WORKS
Every hour of the day is scored for every participant. An hour inside somebody's working window counts fully, the hour on either side counts as a stretch, an hour outside working hours costs, and an hour when somebody would be asleep costs heavily. A slot where nobody is asleep earns a bonus. The hour with the highest total wins, and it is shown to you as a single UTC time with a plain sentence under it.

WHAT YOU CAN DO
- Add up to eight participants, each pinned to a city, from 81 cities across 54 countries and 66 time zones
- Search the city list by city, by country or by time zone name
- Read the best meeting time as one UTC slot, with the count of people inside working hours and the count who would be asleep
- Set your own working window with a stepper, any start and end between 00:00 and 23:00
- Read the overlap timeline, one row per participant, with each person's local hour printed in every cell
- See by colour who is working, who is stretched by an hour, who is off and who is asleep
- Tap any hour column to lock a different slot when the top pick does not suit
- Follow a live marker across the timeline as the day moves
- Read each participant's current local time, UTC offset and zone abbreviation on their card
- Switch between a 12 hour and a 24 hour clock at any time
- Save a plan under a name, see it in a saved list with its people and chosen UTC slot, and delete the ones you are done with
- Share a summary listing every participant's local time, zone abbreviation and local date, with the UTC line at the bottom

WHO IT IS FOR
Remote and distributed teams running a standup, a sprint review or a client call across time zones. Managers whose reports sit in three countries. Freelancers and agencies working with clients abroad. Anyone who has booked a call at 4am for somebody else without meaning to.

PRIVACY
MeetPlanner makes no network requests of any kind. There is no account, no sign up, no ads, no analytics and no tracking, and the app asks for no permissions. Your participants, saved meetings and settings are held on your device and stay there, which is also why it works the same on a plane or with no signal.

QUESTIONS
Does it handle daylight saving? Yes. Every offset is read from your device's own time zone data for the current date, so a zone that has just moved its clocks is already correct.
How many people can I plan for? Up to eight at once.
Does it need an account or a connection? Neither. Nothing is sent anywhere and nothing is downloaded.
Can I keep a plan? Yes. Save it under a name, and the saved list keeps each plan with its participant count, their city flags and the UTC slot you chose.
How precise is the grid? The overlap grid works in whole hours, so a zone on a half hour offset is charted at its nearest hour. Each participant's card and the shared summary still show their exact local time.

Set your team up once, and the next time you need a meeting across time zones the answer is already waiting on screen.

Recent changes:
New app icon.