Simply Fleet: Fleet Management

Simply Fleet is fleet management software (web + mobile) for businesses running vehicles, equipment, and small tools. Free to start — no credit card needed.

Used by 1,000+ fleets in logistics, construction, field services, and government operations.

---------- FEATURES ----------

PREVENTIVE MAINTENANCE
Set service reminders by mileage, time, or engine hours. Log every service. Know what's due before something breaks down.

VEHICLE INSPECTIONS & ISSUES
Build custom daily, weekly, and monthly inspection forms. Drivers submit from mobile. Failed inspections automatically create issues — no manual follow-up needed. Drivers can also report defects directly from the app.

WORK ORDER MANAGEMENT
Create scheduled or ad-hoc work orders. Assign to technicians. Track time, parts used, and labor. Closed work orders auto-log a service entry.

PARTS & INVENTORY
Track stock levels, batches, vendors, and warehouse locations. Consume parts directly in work orders. Barcode scanning from mobile.

FUEL MANAGEMENT
Log fill-ups from mobile. AI scans receipts automatically. Track fuel costs, consumption, and efficiency by vehicle or fleet. Hour meters for equipment.

TRIPS
Start and end trips from mobile. Automatic distance and speed tracking. Schedule upcoming trips in advance. Log expenses per trip.

EXPENSES & RENEWALS
Track all fleet costs in one place. Set renewal reminders for registrations, insurance, and licenses. Never miss a compliance date.

FLEET REPORTS
Download maintenance history, fuel costs, and expense reports as PDF or CSV. Filter by vehicle, date, or category.

AI TOOLS
AI receipt scanning for fuel and service invoices. Voice logging on mobile. AI-generated fleet reports.

TELEMATICS
Connect Geotab, Samsara, Verizon Connect, or your current telematics device. Odometer updates automatically

USER & PERMISSION MANAGEMENT
Roles for admins, managers, drivers, and technicians. Drivers see only their assigned vehicles. Store documents, licenses, and timesheets per user.

---------- PRICING ----------

FREE — Up to 5 vehicles. No credit card.

ESSENTIAL — $2/vehicle/month (or $20/year — 2 months free) Preventive maintenance, fuel, inspections, trips, expenses, user management.

ADVANCED — $4/vehicle/month (or $40/year — 2 months free) Everything in Essential + work orders, parts inventory, telematics, priority support.

Minimum 5 vehicles on paid plans.

Add-ons:
WEX Fuel Card ($0.50/vehicle/month)
Small Equipment ($0.50/unit/month).

---------- WHAT CUSTOMERS SAY ----------

"Saving 3 hours a week vs spreadsheets. Benefits visible within 2 months." — Edward Turabian, Australian Professional Shopfitters

"No training needed. Told drivers to download the app — it was self-explanatory." — Jay Hobdy, Gotcha Security

"Actually gives you the real cost of running a fleet from fuel to service." — T. Makamu, Basecamp Explorer

Recent changes:
+ Added the ability to create view-only users. These users do not have access to the mobile app.