Records Retention & Shredding

Stop guessing how long to keep business paperwork - and stop storing boxes of expired records you should have shredded years ago. Records Retention & Shredding provides statutory retention schedules, automated disposal alerts, and audit-ready Certificates of Destruction.

STATUTORY RETENTION SCHEDULES (IRS, FLSA, GAAP, HIPAA)
- Know the exact legal retention requirements across critical record categories:
- IRS Business Tax Returns & Supporting Ledgers: 3-year standard audit window, 6-year substantial omission window, 7-year bad debt & worthless securities benchmark
- Payroll & Personnel Documentation: 4-year FLSA, FICA, and EEOC compliance window
- Invoices & Accounts Payable / Receivable: 7-year GAAP audit requirement
- Bank Statements, Deposit Slips & Cancelled Checks: 7-year UCC dispute protection
- Contracts, Leases & Commercial Agreements: 7 years post-termination (statute of limitations)
- Corporate Articles, Board Minutes & Bylaws: Permanent retention under state corporate codes
- Property Deeds, Mortgages & Capital Improvement Records: Life of asset + 7 years
- Clinical & Medical Records: 7 to 10-year HIPAA and state medical board rules
- Custom Schedules: Define customized internal document retention rules

ARCHIVE BOX & BATCH TRACKING
- Register physical archive boxes, filing drawers, off-site storage lockers, or digital vaults.
- Record creation date or tax year end. The app automatically computes the exact statutory shred date.
- Real-time status indicators show:
- "In Retention": Mandatory preservation period is active.
- "Eligible to Shred": All statutory obligations satisfied. Safe to dispose.
- "Permanent": Never destroy.
- "Destroyed": Verified disposal completed with full audit trail.

CERTIFICATE OF RECORDS DESTRUCTION (PDF)
- Defend your business against spoliation of evidence claims and government audits.
- Generate an official Certificate of Destruction & Audit Dossier with one tap:
- Organization profile and unique certificate serial number.
- Table of disposed boxes, categories, creation dates, and statutory authorities.
- Destruction method: On-site cross-cut shredding (DIN 66399 Level P-4+), NAID-certified vendor, or cryptographic wipe (NIST 800-88).
- Custodian of records and witness attestation signature blocks.
- Compliance certification statement confirming routine disposition under established corporate policy without pending legal holds.

100% PRIVATE & OFFLINE-FIRST
- Operates entirely on your local device without accounts or cloud tracking.
- Works offline in basement archives and warehouse storage bays.

NO RECURRING SUBSCRIPTIONS
- Free tier includes up to 25 archive batches and complete statutory guides.
- One-time Pro Lifetime upgrade for \$9.99 unlocks unlimited archive batches, custom schedules, and unbranded Certificate of Destruction PDF exports.

Recent changes:
Full app launch — professional UI, high-resolution icon, optimized splash screen, and complete feature set.