TutorTally: Lessons & Invoices

TutorTally is a lesson tracker and invoice app for a private tutor or music teacher. It keeps each student's lessons, the ones cancelled and whether a make-up is owed, prepaid packages and how many lessons are left, and what each family has paid. When a parent asks how many lessons are left, the answer is on the student's page.

EACH LESSON, ONE TAP

Set a weekly lesson slot and TutorTally writes out the dated lessons. On the day, tap Given, or mark a cancellation, a late cancellation, a no-show or a lesson you cancelled yourself. Add your holidays and teaching breaks and those dates are skipped. A lesson can be moved without cancelling it, and each one keeps a note of what you covered and the homework you set.

THE TALLY

Every student has a page with the number that matters in large type: lessons left in the package, or lessons given this term or this month. Below it, the term is drawn as tally marks, one stroke per lesson, coloured by what happened. Make-ups owed are counted until one is given.

CANCELLATIONS ON YOUR TERMS

Set the notice you need, and whether late cancellations and no-shows are charged. When you mark a cancellation the app fills in whether it is charged and whether a make-up is owed, from your own rules, and you can change it on any lesson. A lesson you cancel is never charged. A make-up for a lesson that was already paid for is not charged again.

PACKAGES, TERM FEES OR PAY AS YOU GO

Charge lesson by lesson at each student's rate, record a prepaid package of lessons that counts itself down, or take one fee for a term. A lesson draws from a package or a term fee first and is charged at the rate only when nothing prepaid covers it.

INVOICES WITH YOUR PAY LINK

Make an invoice for one family or a draft for every family at once. It lists the lessons by date, and it keeps those lines as they were when it was made. Send the PDF with a ready message through WhatsApp, text or email from your own phone. With your PayPal.me name, or your Venmo name for US dollars, the link carries the exact amount due. Cash App, Monzo, Revolut, Zelle, a Stripe or Square payment link and bank details can go on the invoice too. Parents or students pay you directly, and TutorTally never handles the money or takes a fee. Overdue invoices are flagged, and a polite reminder message is ready when you need it.

ONE BALANCE PER FAMILY

A parent paying for two children has one account, with every charge and payment in date order. Statements and receipts come as PDFs.

ALSO IN THE APP

Reminders for you the evening before a teaching day, when an invoice becomes overdue, and when a make-up has been owed for a month. Monthly figures for money received, lessons given and hours taught. A backup file that restores onto another Android phone. Ten languages and a tablet layout. It works offline and needs no account.

WHO IT IS FOR

Self-employed tutors, music teachers, language teachers and coaches who teach their own students and keep the book themselves. TutorTally is a tool for the tutor; it is not made for children to use, and student details stay on the tutor's phone.

Up to three students can be kept on the standard plan, with lessons, the tally, payments and reminders. Unlocking adds every student, invoices and statements, pay links, packages and reports. Nothing you have recorded is ever locked or removed.

Contact: support@clearstackapps.com
Privacy policy: https://clearstackapps.com/privacy

Recent changes:
A refreshed website offer, safer backup restore and better language matching.