Aktenverwaltung

Everything that belongs to a case. In one place.

Some things need more than a single note. A case brings together documents, letters, deadlines, calls, tasks and attachments. Aktenverwaltung gives them a home: structured, thoughtfully organised and always within reach.

CASE MANAGEMENT THAT WORKS

Create cases with a reference number, category, priority and status. Store contact details and addresses directly in each case, and add descriptions and notes. Choose your own reference numbers, use a custom prefix or have them generated automatically. Pin important cases to keep them at the top, even when filters are active.

PROFILES FOR THE PEOPLE BEHIND YOUR CASES

Create profiles with a photo, name, address, phone number, description and optional signature. Assign cases to individual profiles and filter by person. Open a profile to view and edit its details alongside all linked cases.

DOCUMENTS AND FILES IN ONE PLACE

Add photos, videos, supporting documents, letters and other files directly to a case. Scan documents within the app. Rename documents and attachments to make them easier to find. Every attachment stays with the case it belongs to.

SMART DOCUMENT ANALYSIS

Analyse PDFs, scans, letters and attachments to extract relevant information and suggest values for the appropriate fields. Text recognition works with supported documents, with AI assistance when Apple Intelligence is available on your device.

WRITE LETTERS. CREATE PDFs.

Write letters directly in the app, with contact and case details filled in automatically. Customise the layout, optional fields, fold marks and your own logo. Draw a personal signature with your finger and add it when needed. Use the PDF preview to see how the finished letter will look.

KEEP A COMPLETE COMMUNICATION HISTORY

Record calls, conversations, emails and responses directly in a case. Compose emails within the app and keep your correspondence organised. See who said what and when, even across long-running cases.

TASKS AND DEADLINES

Create tasks with due dates within each case. Open, scheduled and completed tasks are clearly separated, so you can see what still needs attention and what is already done.

A QUICK OVERVIEW. EVERY DAY.

The dashboard shows key figures and recently edited cases. Find what you need through Inbox, Outbox, Tasks, Archive and Search. Aktenverwaltung is designed to keep everyday work clear and efficient.

EXPORT AND SHARE CASES

Export complete cases with their associated data and import them again when needed. Back up, archive or share a case as one connected package.

ADAPT IT TO THE WAY YOU WORK

Use templates, confirmation options and workspace settings to suit recurring workflows. Aktenverwaltung is available in German, English and Dutch.

AKTENVERWALTUNG IS FOR:

Freelancers and self-employed professionals · Office and administrative work · Client and project management · Correspondence with public authorities · Organising complex personal matters · Anyone who needs more than a simple file folder

When a case is more than a single file, it needs more than a simple app.

Aktenverwaltung brings the whole case together.