Dental MED Inventory

VaultMed
Streamlined Inventory Tracking for Small Medical Practices

VaultMed is a streamlined inventory tracking app designed for
small independent medical practices and clinics. It replaces
slow, error‑prone paper logbooks with a secure, real‑time
digital system that keeps managers, nurses, and doctors
synchronized across every medication handoff.

Whether you use physical barcode labels or track completely
digitally on screen, VaultMed ensures clear accountability
from intake to administration.

KEY CAPABILITIES

1. Fast, Intelligent Intake

• GS1 Barcode Scanning
Scan medication boxes using your device camera to
automatically capture product name, NDC, lot number,
expiration date, and serial details.

• AI Invoice Line Verification
Take a quick photo of supplier packing slips or
invoices to extract line items automatically and
cross‑check received counts.

• Storage Organization
Assign custom shelf locations and instantly flag
count discrepancies before items hit the shelf.

2. Clear Staff Handoffs & Accountability

• Enforced Custody Steps
Transition vials seamlessly across each stage—
from manager dispensing → nurse custody →
doctor administration → witness verification → return.

• Physical or 100% Digital
Use standard printed barcode stickers, or operate
entirely digitally with on‑screen scanning between
devices.

• Void & Waste Logging
Accurately log broken, wasted, or dropped vials with
structured void workflows to maintain complete log
integrity.

3. Real‑Time Synchronization & Logs

• Live Practice Updates
Connected devices update in real time across all
staff members within the practice.

• Consolidated Usage Reports
Replace fragmented paper binders with a clean,
unified digital log showing timestamps and named
team actions.

• Role‑Tailored Views
→ Nurses view currently held vials
→ Doctors see pending administrations
→ Clinic managers maintain full oversight of total
active and voided stock

SIMPLE & SECURE SETUP

• Sign in with Apple
Fast, secure sign‑in with no complex passwords
to manage.

• Zero Local Data Footprint
Inventory data is secured remotely and synchronized
in real time—no practice records stored locally on
the device.

• Built for iOS & iPadOS
Works seamlessly across iPhones and iPads within
your clinic.