Quotas – Time Clock & Rota

Quotas is the Belgian time clock built for SMEs, hospitality, retail and workshops. Your employees clock in from their phone or on a tablet by the entrance, and you manage rotas, leave and absences in one place. Everything is ready for Belgium's mandatory working-time recording from 1 January 2027.

CLOCKING IN
• Clock in, take breaks and clock out with one tap, from the app or widgets
• Clock-in tablet by the entrance: everyone taps their name and enters a personal code, with a photo if you wish
• Remote work: even with the tablet, authorised staff clock in from the app, giving the reason
• QR code at the entrance and GPS presence check, with no continuous tracking
• Automatic close at the end of the shift when someone forgets to clock out
• Missed clock-in: reported in two taps, approved by a manager

ROTA
• Week, month, year and calendar views by section
• Colour-coded shift templates to drag and drop, schedule templates applied in one click
• Sections and sub-sections (kitchen, floor, till…), skills and birthdays
• Open shifts the team can pick up, shift swaps between colleagues
• Publish in one click, with reminders before every shift
• Import your team and rota from Excel or CSV

LEAVE AND ABSENCES
• Request leave in the app, even straight from a shift
• See the whole team's leave side by side
• Sick leave with a protected, encrypted medical certificate
• Leave clearly visible on the rota

FOR MANAGERS
• Who is working right now, in real time
• Automatic checks: overtime, overly long days, short breaks, insufficient rest
• Hours reports and PDF export for your payroll provider
• Several companies and locations with one account
• On iPhone and iPad, and on the web

BUILT FOR BELGIUM
• Belgian public holidays, night and Sunday hours counted separately
• French, Dutch, German and English
• Data hosted in Europe, two-factor authentication, sign-in alerts

Developed in Belgium by Louis Valli — Smart.com, Couvin.
Questions? info@smartcom.digital