Shift Scheduler - Shiftmate

Still building the schedule on paper, a whiteboard or a spreadsheet?
Shiftmate puts it in your pocket: tap a shift and the week fills in, and short-staffed days and hours stand out at a glance.
Then send it to staff with one link, even if they don't have the app.

For small shops with up to about 20 staff: cafes, restaurants, salons and retail. Add names and go. No account needed.

[BUILD THE SCHEDULE]
- A staff-by-day grid, just like paper. Tap a template to add a shift; copy last week in one go
- Day, Week and Month views, plus an hourly headcount heatmap. Swipe to the next week or day

[SEE WHERE YOU'RE SHORT]
- Set staffing needs by weekday, by time of day (say, 3 people from 11a to 2p) and by role
- Short days turn red, short hours are outlined, and the Day view lists what's missing
- "Add Here" suggests the shift that covers the most missing hours, and who can work it
- Alerts for empty hours, long streaks, short breaks and short rest

[KNOW EACH PERSON'S LIMITS]
- Save each person's unavailable times, temporary conflicts, weekly limits and shift length
- Give staff several roles (front, kitchen) and mark trainees
- Get alerted when no one can open, close or lead
- Mismatches are flagged as you schedule (nothing is blocked)

[CALL-OUTS AND COVER]
- Mark a call-out; the original hours are kept
- See who can step in, with overtime notes, and give them the shift
- Hand off the rest of a shift partway through

[COLLECT STAFF REQUESTS]
- Staff check their shifts and send shift, day-off and swap requests
- Weekly Requests cover a whole week; late ones are marked
- To Do puts the most urgent shortage first; approve or decline requests right there
- Swaps show who can take them, and the effect on hours, roles and cost

[SHIFTMATE LINK] (separate auto-renewable subscription)
- Each person gets their own page: their shifts and everyone's, in any browser
- The same link always shows the latest
- Collect requests by a deadline; staff send them from a browser to your To Do
- Use on a PC: edit the week and approve requests in a browser (Premium: view only)
- End-to-end encrypted; we can't read it. Wages, phone numbers and notes aren't included
- Monthly or yearly; separate from one-time Premium

[FILL GAPS AUTOMATICALLY] (Premium)
- Drafts shifts for short days from needs and requests
- Respects each person's limits and roles, rest between shifts and fairness
- Nothing is final until you confirm

[LABOR COST AND HOURS]
- Hours and estimated labor cost per person
- U.S. federal overtime (1.5x over 40 hours a week), or a custom rule with daily overtime and night premiums
- Totals follow your payroll period
- Schedule raises ahead; overnight shifts split the rate at midnight
- Staff see their estimated gross pay (before taxes and deductions)

[TODAY AT A GLANCE]
- Today's Staffing: headcount through the day, who's on now and today's labor cost. Contact or adjust anyone from their row
- Tomorrow's shortages show here and in the day-before reminder
- Home Screen and Lock Screen widgets show today's lineup, shortages and to-dos

[SHARE AND EXPORT]
- Add confirmed shifts to your device's calendar
- Share the schedule as an image or PDF, or send a calendar file (Premium)
- Export totals as CSV by pay period (Premium)

[ON SUPPORTED DEVICES]
- Ask about shifts by voice, or describe changes in plain words in the To Do chat (saved only when you apply; stays on-device)

[PRIVATE AND OFFLINE]
- Data stays on your device and works offline (except Shiftmate Link)
- Lock manager screens with an admin PIN (biometric unlock supported)
- Light or dark appearance

[PREMIUM (ONE-TIME PURCHASE)]
Without Premium: up to 3 active staff. Premium adds unlimited staff, multiple locations, sync and backup across your devices, automatic scheduling, and sharing and export. Buy once; restore on your other devices.

Terms of Use: https://www.apple.com/legal/internet-services/itunes/dev/stdeula/
Privacy Policy: https://kobako-apps.github.io/shiftmate/privacy/en/