Troop Campfire: Scout Manager

Scout Troop & Pack Management — Everything in One App

Troop Campfire is the all-in-one management app for Scouting units. Plan events, message families, track advancement, collect dues, and keep health forms current — from your phone, your tablet, or any web browser.

Built for Scouts BSA troops, Cub Scout packs, Venturing crews and Sea Scout ships, each with the right ranks, adventures and awards for its program. Girl Scout troops and other youth groups are supported too.

Already using Scoutbook? Import your roster and advancement from the files Scoutbook Plus exports, as often as you like, and on Pro build a file of new advancement to upload to Scoutbook yourself. Importing is free.

PLAN EVENTS AND ADVENTURES
• Visual calendar with drag-and-drop event creation
• Automated RSVP tracking and reminders
• Campout packing lists and logistics
• Meeting planning and attendance
• Sync with personal calendars
• Service project and service hour tracking

KEEP EVERYONE CONNECTED
• Event-specific group chats
• Patrol, den and unit-wide messaging
• Email your families straight from the app
• Real-time push notifications
• Parent communication tools

TRACK ADVANCEMENT
• Rank requirements for Scouts BSA, Cub Scouts, Venturing and Sea Scouts
• Merit badge progress and counselor tracking
• Cub Scout adventures and den progress
• Import from Scoutbook export files, plus an advancement export file for Scoutbook
• Board of Review and Court of Honor planning
• Eagle Scout project tracking
• Advancement reports for leaders

UNIT FINANCES (Pro)
• Track dues, camp fees, equipment charges and credits per family
• Apply bulk dues to the whole unit at once
• Families see their balance and pay in the app
• Accept card and bank (ACH) payments online
• Record cash and check payments
• Reimbursement requests with leader approval
• Annual summary and category reports

HEALTH FORMS
• Record exam dates and see what is expiring before a campout
• Track Parts A & B and the Part C provider exam separately
• Expiry dates on the roster, a compliance report, and event readiness
• Scouting America does not allow units to store health forms electronically
• Date-only tracking stores no documents and gives you the whole feature
• Optional uploads (Pro), off by default, if your organization allows them
• Role-based access so only the right leaders can see them

PHOTOS AND FILES (Pro)
• Secure photo galleries organized by event
• File attachments and unit documents
• Youth Protection conscious sharing

PUBLIC UNIT WEBSITE (Pro)
• A professional site for prospective families
• Automatically synced calendar
• Built-in "Join Our Troop" recruitment forms
• Custom subdomain, or bring your own domain
• Zero technical setup required

SECURE & TRUSTWORTHY
• Role-based access controls and custom roles
• Private, unit-only sharing
• Secure cloud backup

WHY TROOP CAMPFIRE?
• Modern mobile-first design that actually works on a phone
• Events, messaging, photos, advancement and finances in ONE place
• Android, iPhone, iPad and the web — everyone stays in sync
• Responsive support from a real person
• No per-Scout fees, ever

SIMPLE, TRANSPARENT PRICING
• FREE for any size unit: events and RSVPs, messaging and chats, advancement tracking, member directory, leader and custom roles, health form tracking, and Scoutbook import
• Pro ($125/year): unit finances, health form uploads, photo and file storage, public website, advancement export to Scoutbook, meeting planner, priority support
• 14-day free trial of everything in Pro

GET STARTED IN MINUTES
1. Create your troop, pack, crew or ship
2. Import your roster and advancement from Scoutbook (optional)
3. Invite your leaders and families
4. Start organizing better adventures!

Be Prepared. Stay Connected. Build Leaders.