TutorTally is the simple way for private tutors and teachers to run their practice — track lessons, manage students, send professional invoices, and see exactly what you've earned, on iPhone, iPad and Mac.
Built for music teachers, language tutors, coaches, and academic instructors who'd rather teach than wrestle with spreadsheets. Your first two students are free, with every feature included: invoices, reminders, groups and reports. For more students, pay once and keep it, or subscribe monthly or yearly. Both subscriptions start with a 7-day free trial.
YOUR TEACHING DAY
See today's lessons at a glance. Mark Done with one tap. Add notes after each session. Track who showed up, who cancelled, and what comes next this week.
SCHEDULE THAT RUNS ITSELF
Set up recurring lessons that repeat every 1, 2, 3 or 4 weeks — weekly, fortnightly, or whatever your students actually book — and change the interval later without starting over. Choose your own lesson length, and update already-scheduled lessons in one tap. Reschedule any single lesson without breaking the pattern. Add ad-hoc lessons for makeups or trials. Turn on calendar sync if you like, and your lessons show up in your calendar.
TEACH GROUPS, BILL ONCE
Add a class, ensemble, or study group as a single client. Set the headcount, list the participants when you know them, and name the contact person who pays. One price, one payer, one invoice — with their own sections in Students, Tuition, and Reports.
TWO WAYS TO BILL
Per-Lesson or Monthly Package — pick the right billing mode per student. Set the price per lesson and edit the package Total right beside it. Track partial payments, outstanding balances, and payment history without spreadsheets. Unpaid balances carry forward into later months until they're settled, so nothing quietly disappears. Turn on the optional weekly summary and get a nudge when someone still owes you — silence means everyone's paid.
PROFESSIONAL INVOICES
Generate PDF invoices and receipts in seconds, running to as many pages as a busy month needs. Send them through email or any sharing app. Keep every document organized in your Saved Invoices archive.
HOW TO PAY, ON EVERY INVOICE
Add your own payment details once — Venmo, PayPal, MobilePay, LINE Pay, a bank transfer, UPI or IBAN, or any link or QR code you already use. Every invoice and every reminder then carries a "How to pay" block, so your students can pay you directly. TutorTally never handles the money.
KNOW YOUR BUSINESS
See your total income this month, your top-earning students, your busiest days, and how this month compares to last. Stacked monthly bar charts show income breakdown across both billing modes.
MAKE IT YOURS
Customize terminology to match how you work — call them Students, Clients, Athletes, Members, or Pupils. Call sessions Lessons, Classes, or Appointments. 12 or 24-hour time. English, Danish, Chinese, Japanese and Polish. Your app, your words.
PHOTOS, AUDIO, AND NOTES
Capture sheet music with markings, record a student's performance, or jot down what to practice next. Every lesson, every detail, in one place.
YOUR DATA STAYS YOURS
No account to create, no login to remember. Your students, lessons, and payments live on your device and ride along in your iCloud backup automatically. Syncing between iPhone, iPad and Mac through iCloud is optional and stays off until you turn it on. The app sends anonymous usage counts to see which features matter most, never names, amounts or student details.
Terms of Use (EULA): https://www.apple.com/legal/internet-services/itunes/dev/stdeula/
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