HashData - Checklist, Workflow

HashData transforms simple checklists into robust, automated processes. Collect data on your mobile device and let the Workflow engine route each response to the right person—complete with alerts, approvals, action plans, and integrations with your existing company systems—no code required. Every non-conformity becomes a task with an owner, a deadline, and an effectiveness check. Results appear automatically on real-time dashboards.

From problem detection to corrective action—everything in one platform. Since 2016, HashData has been used across the food, agribusiness, and logistics industries in Brazil, the USA, Canada, Mexico, and Australia, supporting operations with over 10k users and 500k data entries per month.

# WORKFLOW: NO-CODE AUTOMATION
- Visual editor: build workflows by connecting steps such as triggers, decision points, notifications, approvals, and exports.
- Workflows run automatically when a checklist is submitted, or on a schedule.
- Conditional logic: non-compliant responses can follow one path, while compliant ones follow another.
- One-click approvals directly from your email.
- Alerts via Slack, Microsoft Teams or email to whoever must act.
- Each response becomes a row in Google Sheets or Excel, with reports and evidence saved to Google Drive or OneDrive.
- Inbound and outbound webhooks to connect HashData with the systems your operation already uses.

# 5W2H ACTION PLAN
- Found a non-conformity? Open an action plan right from the question, without leaving the checklist
- What, why, who, where, when, how, and cost—all in a standardized format
- Automatic status tracking: on time, overdue, or awaiting verification
- Complete history for internal and external audits

# 100% OFFLINE DATA COLLECTION
- Fill out forms on production lines, in cold storage, in rural areas, or anywhere without signal
- Responses are saved locally on the device and sync automatically once the connection is restored

# EVIDENCE LINKED TO SPECIFIC RESPONSES
- Photos, audio recordings, digital signatures, geolocation, and OCR—all directly within the form
- Each piece of evidence is linked to the question that triggered it

# SMART FORMS—NO PROGRAMMING REQUIRED
- Conditional logic to skip irrelevant questions
- Calculated fields: compliance rates, audit scores, and real-time averages
- Support for text, numbers, rating scales, photos, geolocation, custom fields, and more
- Customizable to your brand’s (or your client’s) visual identity

# COLLECT DATA VIA APP OR WEB
- Field teams can use the app, even offline
- External users can respond via a web browser—share access via link, QR code, email, WhatsApp, or SMS

# ROUTINES, TRACEABILITY, AND SECURITY
- Recurring checklists with due dates and assigned owners, organized under "My Activities"
- Every entry records the user, date, time, response duration, and location
- Role-based permissions (profiles, groups, and subgroups) and device-specific accounts
- Data encrypted in transit and at rest, in compliance with the LGPD (General Data Protection Law)

# REAL-TIME ANALYTICS
- Dashboards that update with every response, with filters for location/unit, period, team, or any data field
- HashData Analytics Advanced features: custom dashboards by operation, with automated report scheduling
- Export to PDF, Excel, and Word

# WHO IT’S FOR
- Industry & Quality: audits, Good Practices, 5S, support for SIF/MAPA and ISO standards, with process approval workflows
- Agribusiness: field inspections and reports with GPS tracking and record validation workflows
- Logistics: fleet inspections, en-route incident reporting, and delivery approval workflows
- Retail: monitoring expiration dates, pricing, and cleanliness, with receiving approval workflows
- Healthcare, Consulting & Services: clinical checklists, report review and delivery, and service orders with client signatures
- Election & Opinion Polling: audio recording and geolocation for every interview

Create your free account at my.hashdata.app

Recent changes:
General improvements.