SubTotal Invoice Maker

Create professional PDF invoices, quotes and estimates for clients with SubTotal. Designed for freelancers, contractors, consultants and small business owners, this invoice app keeps billing organized from document creation to paid status.

Create and manage billing documents

• Make PDF invoices, estimates and quotes
• Save, share or email documents to clients
• Manage invoices and mark them as paid when payment arrives
• Handle freelancer invoices, client billing and small business invoice workflows

Professional PDFs for your business

Create client-ready documents that reflect your brand instead of relying on a generic form.

• Choose professional invoice templates and layouts
• Add your company logo
• Personalize PDFs with colors and fonts
• Save, view, share or email finished documents

SubTotal combines an invoice creator, estimate maker and quote maker, helping you keep different billing documents organized as work progresses.

Turn tracked time into an invoice

If you track billable hours with WorkingHours, SubTotal can create a time tracking invoice from that data with one click. It gives consultants, contractors and other hourly service providers a simple path from tracked work to a finished PDF invoice.

Create electronic invoices

Create e-invoices in supported ZUGFeRD, XRechnung and Factur-X formats. Save and share PDF invoices or e-invoice XML files for modern electronic invoice workflows.

Continue across your devices

Optional cloud sync keeps your invoice data available across supported phone, tablet, laptop and desktop versions. Continue your work across Windows, Android, iOS and macOS using OneDrive, Google Drive, Dropbox, iCloud or WebDAV. Cloud sync requires SubTotal Pro.

Free invoicing with optional Pro features

SubTotal is free to use for creating and managing invoices, quotes and estimates. Pro adds cloud sync, e-invoicing, all PDF fonts and layouts, custom PDF fonts, embedded QR codes and the option to remove the hyperlink from the PDF footer.

Test Pro features free for 7 days. SubTotal Pro is a one-time purchase with no subscription.

SubTotal does not guarantee that invoices or e-invoices meet the legal, tax, creation, issuance, storage or e-invoicing requirements in your country. Check the rules that apply to your business.

Your Pro purchase is linked to your Google Play account and unlocks Pro for Android. A separate Pro purchase may be required on other platforms.

Recent changes:
• Added built-in e-invoice validation checks and fixed intra-community e-invoice generation.
• Increased the invoice line item limit to 100.
• Added support for 16-bit PNG images in invoice PDFs.
• Fixed payment terms overlapping the PDF footer.