SubTotal: PDF Invoice Maker

Create professional PDF invoices, quotes, and estimates in minutes. SubTotal gives freelancers, contractors, consultants, and small business owners a simple way to handle client billing without a complicated accounting system.

Create documents your way
• Make and send PDF invoices, quotes, and estimates
• Choose from professional templates and layouts
• Personalize documents with your company logo, colors, and fonts
• Manage invoices and mark them as paid when payment arrives
• Turn WorkingHours time-tracking data into an invoice with one click

PDF and electronic invoicing
Save, share, view, or email polished PDF documents and e-invoice XML files. Create electronic invoices in supported formats, including Factur-X, ZUGFeRD, and XRechnung for EN 16931 workflows.

Continue across your devices
Start an invoice on your phone or tablet, then continue on supported laptop and desktop versions. Optional cloud sync keeps your invoice data available across devices using iCloud, OneDrive, Google Drive, Dropbox, or WebDAV. Cloud sync requires SubTotal Pro.

Simple, flexible pricing
SubTotal is free to use, with no ads or subscription. A free 7-day trial lets you test Pro features, including cloud sync, e-invoicing, all PDF fonts and layouts, custom PDF fonts, embedded QR codes, and removal of the hyperlink from the PDF footer.

SubTotal Pro is a one-time purchase linked to your Apple ID and unlocks Pro access for iOS/iPadOS. A separate Pro purchase may be required on other platforms.

SubTotal does not guarantee conformity with legal, tax, invoice creation, issuance, storage, or e-invoicing requirements in your country.