Work Expense & Receipt Tracker

Work Expense & Receipt Tracker helps you organise business expenses, scan paper receipts, and get reimbursed faster. Keep track of what your company owes you, group expenses into claims, and export audit-ready PDF reports with receipt photos attached.

All OCR text recognition and receipt storage runs directly on your device. Your financial data and receipts are never uploaded to third-party servers.

SMART ON-DEVICE RECEIPT SCANNER
• Snap paper receipts, bills and taxi slips with automatic edge detection and perspective crop
• Private ML Kit OCR extracts total amount, date, tax (VAT/GST), merchant name, and itemized lines
• Flagged warnings for unclear numbers so you can review before saving
• Attach multiple pages to a single expense (e.g. detailed bill + card receipt)

EXPENSES & UNCLAIMED TOTALS
• Instant dashboard showing Total Owed To You and Unclaimed expenses
• Segmented filters: All, Unclaimed, In a Claim, Paid, and Missing Receipt
• Search instantly across merchants, projects, categories, and notes
• Multi-currency support with custom exchange rates converted into your base reimbursement currency

ONE-TAP CLAIM BATCHING
• Group business trips, client dinners, and monthly out-of-pocket costs into distinct claims
• Quick-pick presets: select All Unclaimed, This Month, or Last Month in one tap
• Running claim balance updates as you select or deselect expenses

AUDIT TIMELINE & CLAIM STATUS
• Clear 4-stage tracking: Draft → Submitted → Approved → Paid
• Record decision dates, approved amounts, and final payout references
• Never forget an unpaid expense or miss a submission deadline

AUDIT-READY PDF & EXCEL REPORTS
• Generate clean PDF reimbursement reports with embedded receipt images
• Customise company name, employee ID, and column layout
• Export spreadsheet-compatible CSV files for your accounting team
• Share directly via email, WhatsApp, or cloud storage

COMPANY POLICY GUARD
• Set claim age limits (e.g. 30, 60, or 90-day submission windows)
• Timely reminder notifications before receipts expire or reach claim deadlines
• Set receipt thresholds and per-category spending allowances
• Automatic duplicate detection alerts if you scan the same receipt twice