RentProg

RentProg is rental management software for independent rental companies: cars, motorcycles, scooters, bikes, boats, campers, trailers, machinery and equipment. Your whole team gets the same system on their phones, synced with the web version at rentprog.com.

BOOKINGS
• Create and edit bookings in seconds: dates, pickup and return locations, extras, deposit, discounts, mileage limit
• Search available vehicles for any dates with filters and the full price for the period
• Booking board: all bookings by status, from new to returned, change a status in one tap
• Gantt calendar with occupancy heatmap, idle gaps, overdue and finance modes
• Day plan: today's pickups and returns with expected income and deposits
• Hourly, daily, weekly and monthly rates, seasons, price periods, tariffs and free days
• Extensions with a clear price breakdown, recurring payments for long‑term rentals
• Equipment catalogue with stock and availability by date: child seats, racks, GPS, chains
• Handover and return check‑in: fuel, mileage, cleanliness, photos, damage marks on a car diagram
• Bookings from your website form and rental marketplaces land directly in the app

FLEET
• Vehicle board and list: status, location, fuel, mileage, washing, tyres, next booking on every card
• Maintenance by mileage or date, repairs, insurance and inspection expiry with reminders
• GPS map and telematics: popular tracker systems, trip and fuel reports
• Vehicle owners and investors with payout rules and their own analytics
• Multiple branches and locations, airports and stations with night surcharges
• Vehicle classes, tags, purchase and sale tracking

CLIENTS AND CRM
• Scan passports and driver licences from a photo, the client card fills itself
• Client list with filters, categories and blacklist, documents, history and debts
• Leads pipeline: kanban, list and inbox, stages, sources, conversion of a lead into a booking
• Popular messengers and website chats in one inbox, message templates, reply from the lead card
• Automatic client notifications by email and messengers: confirmation, rental start and end, review request
• Personal client page with online payment

MONEY
• Payments, deposits, refunds and transfers across cashboxes and currencies
• Debts, fines and extra charges linked to a booking and a client
• Invoices with line items, online payment links with refunds
• Salaries, expense categories, income and expense reports

DOCUMENTS
• Contracts, handover acts and invoices generated from your own Word or PDF templates
• Electronic signature on the phone and remote e‑signing
• Photos, videos and files on bookings, vehicles and clients

TEAM
• Roles and permissions: admins, managers, staff, agents, investors
• Shift schedule, tasks with reminders, checklists, change history
• Push notifications about new bookings, messages and payments

ANALYTICS
• Customisable dashboard with widgets that open detailed reports
• Profit per vehicle, occupancy, cost per km, client sources and conversion, staff efficiency
• Export to Excel

MORE
• Public API and webhooks, website builder, inventory with barcode scanning, AI assistant
• Sign in with Passkey, Face ID and one‑time codes, dark theme, 16 interface languages

RentProg is free to start. Advanced modules, integrations and messenger channels are available depending on your plan; subscriptions can be bought in the app or on the website.

Questions or ideas? Write to support@rentprog.com, we answer the same day.