Ziptask: Team Task Checklist

Ziptask is task management and team checklists built for small business teams — cleaning crews, construction, field service, property managers, landscapers, and restaurants. Real accountability, not just a to-do list.

Create task lists, assign them to your team, and watch completions roll in — in real time. No refresh, no follow-up texts.

BUILT-IN ACCOUNTABILITY
Require a manager's sign-off before a task can be marked complete, and require photo or document proof of completed work — use either on its own or both together. Know the work was actually done, not just checked off.

RECURRING CHECKLISTS
Build your routine checklist once and set it to repeat — daily, weekdays only, every few days, weekly, monthly, a custom interval, or specific days like Tue & Thu or Mon/Wed/Fri. Ziptask regenerates it automatically, with every item reset and full history preserved.

REMINDERS
Never let a list slip. Add reminders to any task list — a day or week before it starts or is due, or at a custom date and time. Send them to everyone on the list or just specific people, add a short note, and everyone gets a push and in-app heads-up. A countdown on the list and an Upcoming panel on your dashboard keep what's next in view.

CALENDAR SYNC
See what's due alongside the rest of your day. Subscribe to a private, read-only feed of your task-list due dates in Google, Apple, or Outlook Calendar — one-way and always up to date, so it never changes your tasks.

TEAMS & VISIBILITY
Group members into teams and scope task lists to the right people. Managers see their teams; owners see the whole operation.

TEAM MESSAGES
Keep the conversation where the work happens. Every team gets its own chat channel — mention someone with @, the whole team with @here, or link a list with #. You're only pushed when you're mentioned, you can react to any message, and a note posts when the team finishes a list. No more work chat scattered across group texts.

PERFORMANCE & REPORTING
See who's contributing, track completion rates, and export detailed reports to CSV for your records.

MOTIVATION FOR YOUR CREW
Award points for completed work and let your team redeem them in a rewards store you control, with a built-in leaderboard — engagement for hourly and frontline teams without a separate system.

PROJECTS & COSTING
Group task lists under a job, set a rate per effort point, and watch estimated vs. earned value update in real time as work gets done — a quick read on how far along a job is in dollars. Log project expenses too — materials, equipment, and subcontractors, with optional receipt photos — that add up to a project total. (A points-based progress estimate plus hand-entered expenses, not full accounting — no invoicing or payroll.)

CUSTOMERS
Attach lists and projects to a customer and keep their whole history — past and current work — in one place. Every job is tied to the customer for one-tap call and directions. On every plan.

SPEECH TO LIST
Dictate your task list hands-free and AI builds a structured, assignable list instantly. No typing required.

WORKS OFFLINE
Lost signal on the job? Keep working. Ziptask keeps your recently-viewed lists available with no connection — complete, add, and edit tasks offline, and everything syncs automatically the moment you're back online. Built for basements, remote sites, and dead zones.

WORKS IN YOUR LANGUAGE
Ziptask is available in seven languages — English, Spanish, Portuguese, French, German, Italian, and Indonesian — so everyone on your crew works in the one they know. It's picked automatically, and anyone can change it in their profile.

USE IT FOR
Cleaning checklists and janitorial routes, property turns and inspections, construction punch lists and jobsite checklists, field-service work orders and maintenance, and restaurant opening and closing checklists.